Consolidating healthcare financials means bringing together financial data from multiple clinics, locations, or portfolio companies into a single, accurate, and real-time source of truth, often across disconnected QuickBooks Online (QBO) accounts. For CFOs, controllers, and finance teams in healthcare, this task is foundational to sound financial operations. Without timely and clean consolidation, leaders are left reacting instead of planning, disconnected from the insights they need to drive performance and maintain compliance.
QuickBooks Online was not built to support multi-entity consolidation out of the box. Most finance teams today rely on time-consuming workarounds:
This process is not only inefficient but introduces risk of error and slows decision-making across leadership teams.
LiveFlow connects directly to each QBO account and syncs financial data into a centralized dashboard. This dashboard can live in the LiveFlow web app, Excel, or Google Sheets. Once connected, finance teams can:
No more switching between accounts. No more duplicate spreadsheets. Just clean, consolidated financial data available whenever it is needed.
Pain Point: Revenue Tracking Across Multiple Sites
Each clinic reports different treatment volumes and reimbursement rates. Managing each as a separate entity in QBO means hours are spent compiling and comparing monthly results.
LiveFlow’s Fix: Automatically consolidates entity-level reports into one view, making it easy to evaluate clinic performance side by side without manual intervention.
Pain Point: Billing Model Variability
Practices often bill for sessions, groups, and insurance reimbursement with no standardized structure. This leads to inconsistent financial reporting across different providers.
LiveFlow’s Fix: Resolves inconsistencies with flexible account mapping and provides a single, unified view of financial performance across all billing models.
Pain Point: Logging In and Out of QBO for Every PortCo
PE firms managing multiple portfolio companies often spend unnecessary time toggling between logins to extract and aggregate data.
LiveFlow’s Fix: Pulls financial data from all QBO accounts into a single interface. All reports update automatically, eliminating the need for multiple exports or logins.
Pain Point: Tracking Insurance Write-Offs and Adjustments
Dental clinics face varying insurance reimbursements and frequent write-offs, which are often categorized differently across locations.
LiveFlow’s Fix: Allows finance teams to drill down into transactions across entities to ensure adjustments are tracked consistently and revenue is accurately reported.
Pain Point: Reconciliation Across Revenue Streams
Home health agencies often split billing by payer type and operate through separate entities. Consolidating these for financial reporting is a manual, labor-intensive process.
LiveFlow’s Fix: Consolidates these financials automatically, giving providers an integrated view while maintaining clarity on each revenue stream.
Pain Point: Cycle-Based Revenue Timing
Revenue is often recognized based on patient treatment cycles rather than standard monthly periods, making it difficult to align reporting timelines.
LiveFlow’s Fix: Supports time-flexible reporting that can mirror cycle-based revenue, allowing finance leaders to align reporting with how revenue is actually earned.
Pain Point: Payroll Complexity with Rotating Staff
Frequent changes in staff, especially per diem therapists, make it difficult to allocate payroll accurately across departments or service lines.
LiveFlow’s Fix: Syncs payroll data into a consolidated reporting structure, enabling accurate categorization and better cost management.
The fastest way is to use LiveFlow, which lets you link all your QuickBooks Online accounts into one centralized workspace. Once connected, your financial reports automatically sync into a live dashboard. No logging in and out, no exporting, and no manual formatting required. You get instant, up-to-date consolidation across all entities in just a few clicks.
With LiveFlow, you can set up custom mappings so that similar accounts are grouped together. This allows for consistent, consolidated reporting.
Yes. LiveFlow is SOC 2 compliant and built with enterprise-grade security, making it appropriate for regulated industries including healthcare.
You can schedule automatic refreshes or refresh manually with one click. Either way, you are always working with the most current data.
Yes. LiveFlow operates inside the tools your team already uses (Excel and Google Sheets) so adoption is fast and intuitive even for non-technical users.
The healthcare sector has seen an extensive wave of consolidation over the past three decades, particularly among physician practices, dental groups, and outpatient services. A key driver of this trend has been private equity investment, which grew significantly from 352 deals in 2010 to 937 by 2020—spanning sectors like elder care, mental health, and outpatient specialties. In some markets, private equity firms now own over 30% of physicians in one quarter of U.S. metropolitan areas and over 50% in about 13% of them.
As more healthcare companies grow through small-scale acquisitions or “roll-up” strategies, the complexity of managing financials across multiple QuickBooks Online accounts increases. These acquisitions often involve practices with different financial systems and structures. LiveFlow helps organizations stay ahead of this complexity by offering real-time financial consolidation, ensuring growing clinics and networks can maintain accuracy and efficiency even as they expand. As noted in the HHS report, “the share of community hospitals that are part of a larger health system increased from 53% in 2005 to 68% in 2022,” underscoring the normalization of multi-entity management across the industry.
Fragmented financial data across QBO accounts introduces risk, wastes time, and stalls growth. LiveFlow enables healthcare organizations to consolidate all financials into one source of truth—securely, accurately, and in real time.
Book a Demo for LiveFlow Today and discover how to bring your healthcare financials under one roof.